AbdulKaduna Polytechnic (popularly known as KadPoly) has officially announced the screening exercise for newly admitted Higher National Diploma (HND) students for the 2025/2026 academic session. This screening process is a critical requirement for all candidates who have been offered provisional admission into the HND programmes of the institution.
The Kaduna Poly HND screening 2025/2026 is designed to verify candidates’ academic credentials, ensure compliance with admission requirements, and formally clear students for registration. Failure to participate in or complete the screening exercise may result in withdrawal of admission, regardless of admission status.
In this detailed guide, you will find everything you need to know about the Kaduna Polytechnic newly admitted HND students screening, including eligibility, screening requirements, documents needed, step-by-step screening procedures, deadlines, common mistakes to avoid, and important tips for a successful screening exercise.
The Kaduna Poly HND screening exercise is an official verification process organized by the institution to confirm that newly admitted candidates meet all admission requirements. It is conducted either online, physically, or through a combination of both, depending on the institution’s directive for the academic session.
Purpose of the Screening
- Verification of academic qualifications
- Confirmation of industrial training (IT) experience
- Validation of personal data
- Prevention of admission irregularities
Only candidates who successfully complete the screening process will be allowed to proceed with final registration and lectures.
Who Is Eligible for Kaduna Poly HND Screening 2025/2026?
You are eligible to participate in the HND screening exercise if you:
- Have been offered provisional admission into Kaduna Polytechnic HND programme
- Possess a recognized ND certificate
- Have completed the mandatory Industrial Training (IT)
- Meet the departmental entry requirements
Both full-time and part-time HND candidates are expected to participate in the screening.
Kaduna Poly HND Screening Date 2025/2026
The management of Kaduna Polytechnic usually announces the screening schedule shortly after the release of the HND admission list.
Expected Timeline
- Screening commencement: After admission list release
- Duration: 1–2 weeks
- Late screening: Not guaranteed
Candidates are advised to monitor official Kaduna Poly channels to avoid missing their screening date.
Newly admitted HND students at Kaduna Polytechnic need to pass through a few screening points before full registration works on the portal. It is a process. A bit long. Still doable if the student moves step by step and keeps papers in order.
A quick warning, because people ask. Some departments may ask for extra papers, or adjust steps. So yes, the student should stay alert and follow what their department and college say on ground.
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Step 1: First Screening at the Department
The student starts at the correct department screening office. The department checks the core documents first, then issues a Clearance Form if the student passes the check.
The student should go with these documents:
- Admission letter
- Admission acceptance slip
- Admission acceptance receipt with Remitta
- ND statement of results or ND certificate
- Original O’level certificate (WAEC, NECO, NABIS)
- Birth certificate
- Primary certificate
- Indigene certificate
- IT certificate
Small detail, but it saves stress: originals should be clean and readable. Torn papers slow things down, and staff get tired of repeating themselves.
After the screening, the student receives the Clearance Form. That form becomes a key item for the next stage.
Step 2: Second Screening at the College Students Affairs Office
Next stop is the College Students Affairs Office. This is the second screening, and the student must bring the documents in their original form plus one set of photocopies.
The student should prepare these:
- Application form
- Admission letter
- Clearance Form
- Admission acceptance slip
- Admission acceptance receipt with Remitta
- ND statement of results or ND certificate
- Original O’level certificate (WAEC, NECO, NABIS)
- Primary certificate
- Birth certificate or Declaration of Age
- Indigene certificate
- IT certificate
- Letter of attestation
That reminds some students, the photocopies should match the originals. No missing page. No half copy. It sounds basic, but it trips people up.
Step 3: Third Screening at the Department (File Opening and Manual Forms)
After Students Affairs completes the second screening, the student returns to the department. The department will open the file and handle manual forms and other checks.
The student should go back with:
- Photocopied documents stamped at Students Affairs during the second screening
- 3 sets of Form B (manual) to fill, with a passport photo attached
- Registration form (manual) to fill
- OAT form and Undertaking form
This stage feels like paperwork heavy. It is. The student should write neatly, keep names consistent, and avoid crossing out too much. A few mistakes are fine, but plenty mistakes becomes a whole new drama.
Step 4: Update or Open File at Students Affairs (Second Visit)
After the department file opening, the student goes to Students Affairs again. Yes, again. This time the student submits the file and moves into payments and portal opening.
The student should bring:
- 3 sets of photocopied documents inside the file, signed and stamped during the second screening and the department file opening
- At least 2 passport photos
What happens next:
- The student’s portal will be opened for school fees payment
- The student pays school fees and other fees
Then the student returns to Students Affairs with:
- Fees receipt with Remitta, signed and stamped at the Accountant’s office and department
- Form B online signed at the department
- SUG dues receipt (paid in bank) and collect the receipt
- Medical fees receipt with Remitta, signed and stamped at the Bursary department and department
A line that students forget, so it gets repeated here: the file will be held for at least 2 days. The student should plan for that delay. No panic.
After this stage, the exam card button may show part access. It may still display “Administration Screening Pending”. If that happens, the student should return to Students Affairs office to fix it.
Step 5: Final Screening (5th Screening) and File Submission
After the student pays fees and collects the file back from Students Affairs, the student completes two final parts: entrepreneurship steps, then file submission to the department.
Part 1: Entrepreneurship Form and Logbook (EDC)
The student visits the EDC office (opposite Microfinance Bank, Main Campus) with:
- 1 photocopy of school fees receipt with Remitta
The student then:
- Collects the entrepreneurship form and logbook
- Chooses a skill and gets it stamped at the department
- Photocopies the school fees receipt and takes it to the Training Centre for the chosen skill
On a side note, students sometimes rush this and pick any skill. That is their choice, of course. Still, it is better to pick something the student can actually attend.
Part 2: Submit the File to the Department
The student submits the file to the department with:
- 1 set of stamped documents
- 1 manual Form B
- Entrepreneurship form
- School fees and medical receipts with Remitta
After submission, the exam card button should be fully opened. If the student skips this stage, the portal may show “Academic Screening Pending”. That status can delay or block exam card application.
Where to resolve issues:
- Academic Screening Pending: Department
- Administration Screening Pending: Students Affairs office
Important Notes Students Should Keep in Mind
- The student should make payments only through the college-approved bank.
- The student should collect and keep every receipt, including SUG dues and any other related fees. Do not hand money to anyone.
- All screening steps are free. Yes, free.
Medical Screening Steps
Students must complete medical screening at the school clinic on the main campus.
What the student needs:
- Photocopy of the medical receipt with Remitta, signed by the Bursary department (opposite the admin block)
- 2 passport photos
- Time to show up early, because it runs from 7:00 am to 9:00 am
Medical tests schedule:
- Every Tuesday and Thursday
Process notes:
- After filling the medical test form, the first form goes to the department for stamping
- The second form stays with the lab, and the student collects it after at least one week
- After collecting results, the student goes for physical medical screening, sees a doctor, and completes the medical screening
That last part is easy to delay if the student forgets. And then the portal issues start again. So, do it once and finish it.
requently Asked Questions (FAQs)
Is HND screening compulsory?
Yes. Screening is mandatory for all newly admitted HND students.
Can I attend screening without IT completion?
No. IT completion is a core requirement for HND admission.
What happens if I miss the screening?
You may lose your admission or be deferred.
Is online screening enough?
Follow the institution’s instructions; physical verification may still apply.
Conclusion
The Kaduna Polytechnic newly admitted HND students screening for the 2025/2026 academic session is a crucial step toward securing your place in the institution. By understanding the requirements, preparing documents properly, and completing the screening within the stipulated time, candidates can avoid unnecessary delays and enjoy a smooth transition into HND studies. All admitted students are strongly advised to follow official guidelines and complete the screening process promptly.
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